Budget
The economy/budget tab shows information regarding the total expenses for the task and projects- invoiced and paid, as well as visualised with graphs for all the budget areas you may have registered into your Microbizz solution.
When accessing the budget tab, we see the following options:
- Period: Choose which period you want to see the budget for; the periods are the same as those used in reports.
- Show details: If checked, the tab will show detailed info
- Budget revision: Here you can select which budget revision you would like to use when comparing the numbers against the budget.
Using budgets on tasks and projects
After having declared budget areas within your Microbizz solution, it is possible to have the task's various expenses divided into different areas. For more on how to create these areas, please refer to Budget areas.
When the budget areas have been created, any registered expense on the task will be separated. In order to separate them, it is important to categorize e.g. the product use to one of the budget areas.
Details in the budget
Expenses
There is a section for each budget area, with details about the expenses for that budget area. Expenses include product use, registered time and salary payout.
This is followed by a section with the total expenses.
Invoicing
The invoicing section lists all the invoice lines that would be created if the task was invoiced now, based on the product use, time registration etc. It also includes invoice lines from existing invoices.
Total
If the project isn't invoiced to a project then follows a section with totals.
Calculations
The task card displays various values that describe the income, profit and expenses for the task. Other budget fields may be available as columns in the task search.
| Value | Calculation |
|---|---|
| "Expected cost price" | Sum of the budget posts |
| "Invoiced amount" / "Income price" | Sum of all the invoicelines that have been invoice or payed or all lines, depends on the setting "Count income" in the Invoice module. The setting controls if lines should be counted when the invoice has been exported or when it has been payed or always. |
| "Expected income" | "Invoiced amount" + Sum of the invoicelines that would be created if the task was invoiced now |
| "Cost price" | Sum of the cost price of all registrations, all product use, remaining accord and payed out salary |
| "Profit" | "Expected income" - "Cost price" |
| "Profit margin" | "Profit" / "Expected income" |
| "Expected Profit" | "Expected income" - "Expected cost price" |
| "Expected Profit margin" | "Expected Profit" / "Expected income" |
Anchor budgets
Anchor budgets is a functionality which can be enabled by Ventu. When enabled the BUDGET tab on a task will display an Update anchor budget button, which enables you to update the anchor budget.
The anchor budget is a privileged budget, which is controlled by separate permissions, so it is possible to limit who can edit the anchor budget in comparison to who can edit the normal budget.
The usage of anchor budgets can vary between different companies, but are most commonly used to reflect the economy which is agreed on the task, where the normal budget is used to reflect what the economy expectations is right now. By limiting the access to update the anchor budget, we can make sure that only privileged users can change the anchor budget.
The anchor budget functions exactly like normal budgets, except that you can see exactly which budget revisions are anchor budget revisions.